NIGER DELTA BUDGET MONITORING GROUP

…NDEBUMOG holds a Special Consultative Status with the Economic and Social Council (ECOSOC) of the United Nations.

                                 REQUEST FOR BIDS

F4D-PHASE II-IV (1010400/OXF/SPP/4/3010170/2010200/2019/3) — REQUEST FOR BIDS-HOTEL SERVICES (ACCOMMODATION AND RELATED MATTERS)- TRAINING OF LOCAL GOVERNMENT AREAS AND RELEVANT MDAS ON GENDER BASED BUDGETING -PORT HARCOURT, UYO, CALABAR, ENUGU AND ASABA FOR APRIL-JUNE, 2019

1. Method and Prequalification Process
2. a)Niger Delta Budget Monitoring Group; intends to conduct a two-day capacity enhancement training for official of Local Government Areas and related MDAs. This training is targeted to connect the participants from government (particularly, planning officers, budget officers, admin officers, gender desk officers, Directors of PRS, Finance and Appropriation), among others, with existing platforms on Shadow Budget, Tax Justice Platforms and Marginalized Groups, and would serve, as a fiscal bridge for gender responsive justice and responsive budgeting and fiscal equity.
3. b)Hospitalityservice providers, which are already registered in our (procurement services) database and are prequalified for this category of services, are hereby, requested to send their bid(s) for this activity and related matters. Location for this activity, shall be, either: Enugu, Asaba, Uyo, Calabar or Port Harcourt. Service providers, under this category, which are not prequalified into our database, may complete our prequalification form at:  http://localhost/niger-delta/services-vendors-prequalification-form/ and may proceed to submit a bid for this activity, provided, such is upon acknowledgement of receipt of prequalification documents that meets customary requirement of our procurement services unit, which are (absolutely) free, without any cost.
4. Scope of Service

The scope of services to be provided are accommodation and related services, thus:

1. Toprovide accommodation for stakeholders that are to be invited, including organization’s officials during the training.
2. Toprovide lunch for stakeholders that are to be invited and officials of our organization during this activity.
3. Toprovide tea/coffee, alongside snacks for stakeholders that are to be invited, during this activity.  
4. To provide (additional) service guarantee, as may be requested by NDEBUMOG, for successful hosting of this activity in the facility.
5. Facilitymanagers, will agree with NDEBUMOG, on areas, such as, environmental health, general safety, security and effectiveness of facility’s service delivery and related matters during this activity.

3. Requirements/ Submission Procedure
4. i)Bid(s), must be inclusive of normal and discounted (categorized) room rate(s) or collapsible rate for rooms that are to be provided. Such collapsible rates for accommodation are (inclusive) of superior (categories) of rooms, such as, e: g; double-rooms, executive rooms, suites, among others. PLEASE TAKE NOTE!
5. ii)Banqueting’s component of any bid, should state: the size of the hall and sitting capacity, rate for the hall, including (if any), available supplementary/auxiliary services that goes along with hall’s hiring. Further information about PAS, projector, flip chat and associated cost (if distinct from hall’s cost), should be included. Separate information about meals, either; buffet- lunch or plated, with full details about the entire lunch pack, should be provided, with (alternative) choices, if available.

iii)      Bid(s), must be accompanied with a guarantee for effective security at the location, during the training. Service manpower guarantee is also necessary.

1. iv)Bid(s), should be sent in a SEALED ENVELOPE to: ATTENTION: PROCUREMENT (SERVICES) COMMITTEE and should be clearly marked “REQUEST FOR BIDS-HOTEL SERVICES (ACCOMMODATION AND RELATED MATTERS)- TRAINING OF LOCAL GOVERNMENT AREAS AND RELEVANT MDAS ON GENDER BASED BUDGETING” with submission, either, physically to our Head Office or  by email with the same subject, which should be mailed to: services@nigerdeltabudget.org
2. v)Tariff sheets and fliers, which may be sent formally as a bids or addendum to bid(s), may be accepted, provided, all necessary details are contained therein. Please use additional option to provide further information, which may not be contained in your fliers, if need be. Notwithstanding, requirement 3 (iii) above, must mandatorily, be captured distinctively in writing.
3. vi)Please note:  the costs of packaging of bid(s) are solely the responsibility of bidders, including related-cost inconveniencies and are without (legal) liability nor commitment for service (activity) award for any bidder. NDEBUMOG bears no responsibility or liability to refund such costs, irrespective of an outcome for any bid, either; successful or rejected, and therefore, shall not be associated with any liability nor responsibility thereto.

vii)   Successful bidder, shall be contacted, whilst those rejected, may be notified formally about rejection of their bids.

5. Dateline

All bids, must be received on or before 12: 00PM on Wednesday 10th of April, 2019.